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Student Affairs  /  Funding  /  Student Affairs Program Fund

Student Affairs Program Fund

Funding Proposal Form

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Student Affairs provides funds to student clubs or organizations that provide campus-wide programs at Caltech. The Student Affairs Program Fund is intended for social, cultural, and recreational events and activities that encourage participation from the student community. Our goal is to assist student organizations not only with funding for their programs, but also to help with ideas, support, planning, and organization. The general guidelines for acquiring funding are listed below.

In order for a funding proposal to be submitted, the student organization must first open a club account with the Bursar's office. If you have questions about the funding process, please contact the Business Administrator at (626) 395-3208.

STUDENT AFFAIRS PROGRAM FUND GENERAL GUIDELINES

  1. In order to be eligible for Student Affairs Program Funds, clubs or organizations must be open to all interested undergraduate and graduate students. Clubs also need to have a web page listed on the Caltech website and register with Caltech Clubs using their registration form. The club or organization event must be sponsored by one of the Student Affairs departments below or by the Caltech Y.
  2. Student Affairs is interested in funding those activities that have an impact on the Caltech community and that encourage student participation. Clubs and/or organizations are required to report statistics that indicate participation in the program.
  3. Programs that are funded must be well advertised to the entire Caltech community. Advertisements should include not only flyers on campus, but also announcements in The California Tech, the Graduate Student Council (GSC) website, Ion Caltech for Students, and the Campus Calendar.
  4. A proposal needs to include a clear, coherent and complete budget.
  5. A follow-up report is highly recommended, but not required. Any funds not used for the proposed program will be returned to the Student Affairs Program Fund and will help ensure future funding.

FUNDING GUIDELINES

Proposals
Funding proposals need to be submitted at least three weeks before the event is to take place.

Financial Report
It is critical that the proposal includes a clear, coherent and complete budget. Specific items should be listed with the exact cost or as accurate an estimate as possible.

Funding Proposal Form
Please use the online proposed funding form which will go directly to the Student Affairs Business Administrator and the sponsoring department. Once received, it will be given funding consideration and a notification will be sent.